Approx. 8 salespeople. 150 inquiries per week. 60% are the Same questions.
What we did in 8 weeks and what it looks like live. Configurator: configure.akpil.pl
Open the configuratorThe customer calls. He asks about size, parameters, compatibility with the traCTOr, price, availability. The salesman translates. Next client - Same questions. Yes, dozens of times a week.
How it works with Akpil
The customer goes to configure.akpil.pl, selects a Categories (harrows, cultivators, plows, seeders, subsoilers—19 categories) and a model (TIGRE, BISON, SCORPIO, MAXIMUS—over 70 models). Configures the variant. The system checks compatibility with the traCTOr and displays specifications, price, and availability. The customer downloads a PDF quote.
When he finally calls, he gets straight to the point: “I’ve configured the SCORPIO H—it fits my traCTOr. When can I pick it up?” The sales representative discusses the schedule and delivery, not the specifications.
Before and after implementation at Akpil
Before
- Over 150 inquiries per week for 8 sales representatives
- 60% of the questions are the Same (specifications, compatibility, price, availability)
- Estimated time: 3 hours (Excel + phone call to the warehouse)
- Salespeople spend 40% of their time answering repetitive questions
After implementation
- 70% fewer inquiries about basic questions
- Estimation time: 4 minutes (the customer does it themselves; the sales representative receives a ready-made configuration)
- Trader's time for basic questions: 40% → 10%
- 78% of customers configure their orders before contacting a sales representative
- The salesperson discusses financing, the deadline, and delivery. They do not explain the specifications.
Data from the 6 months following go-live, verified by the Akpil team.
Behind the scenes: what does “Akpil configurator” actually mean?
The configurator is not a database-driven interface—it is an engine for rules, integrations, and quoting. Off-the-shelf SaaS tools cannot handle this level of complexity (dozens of variants × technical parameters × traCTOr compatibility).
- Compatibility Rules Engine (IF/THEN logsc). Example: “IF traCTOr power < 60 HP AND working width > 3 m THEN warning.” The rules are edited by the Akpil team without contacting the developer.
- Dealer network: The lead is automatically routed to the distributor in the customer's region.
- Discount system: codes by dealer and by campaign.
- PDF Quote Generator: document number, expiration date, specifications, price, sales representative.
- Multilingualism: ready for export.
Implementation: 8 weeks, fixed price.
Thursday, 2:00 p.m. Agricultural fair.
Akpil, the salesman, is at his booth. The phone rings every four minutes: a generator, a plow, a harrow—Same specs, Same compatibility. Business cards to call back, a laptop with tabs open.
After implementation: Same trade show, Same salesperson, but the phone rings less often, and every call is business-related. “I’ve configured the BISON XL—it’s in stock. When can I pick it up?” The rest of the customers configure their units themselves at the booth, using a tablet.
The three objections we hear most often
“We already have a catalog. Customers can view the products.”
The catalog is for browsing. The configurator is for making decisions. Question: Can customers check for themselves whether a product fits, how much it costs, and when it’s available—without having to call? Akpil added the configurator alongside the catalog, not in place of it.
“It won’t work for us; the products are too complicated.”
That's what Akpil thought at first. The key: the IF/THEN rule engine handles the logsc instead of the salesperson. Your team edits the rules without having to contact a developer.
"Customers prefer to talk to a salesperson."
Customers want to discuss pricing, financing, and delivery dates—not whether the machine is the right fit. The website can answer those questions. The configurator doesn’t replace a sales representative—it qualifies the customer before the sales representative gets involved.
Do these problems sound familiar?
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0 out of 5Your spricerio: how much money are you letting slip through your fingers?
Akpil saves approximately 150,00PLN 0 per year in sales staff time. Check your spricerio.
You're losing 211,20PLN 0 annually on recurring questions.
The configurator (49,000–89,00PLN 0) pays for itself in 5 months.
8 weeks, to be exact
- Week 1. Audit + workshop. Mapping of the Akpil catalog (19 categories, 70+ models). Identification of 60% of the queries and their grouping. Decision: which rules engine to use, and how to integrate it with the ERP.
- Weeks 2–3. Data model: product catalog, configuration options, compatibility rules, dealer network, discount system.
- Weeks 4–5. Configurator interface with 3D visualization for select models. TraCTOr compatibility logsc.
- Week 6. The IF/THEN rule engine and rule management panel for the Akpil team.
- Week 7. PDF quote generator, quote system with automatic numbering, integration with the Akpil ERP system.
- Week 8 Go-live + dealer training. Onboarding the first distributors to the configurator. Conversion tracking + feedback loop.
Week 1: They smile right away
The first week is an audit: mapping your catalog, questions, and process. If, by the end of the week, we see that the configurator won’t help of all peopleLet’s be honest. We’re putting the project on hold. No penalties, no blackmail, no “let’s at least finish the MVP.” Your time is worth more than our invoices for an unused implementation.
This has happened before with compaNos that had too small a product catalog or too simple a pricing process. A configurator is a tool that offers flexibility. If Excel is sufficient, Excel is the best choice.
Your next step
Three paths, each different. Choose according to your level of discernment.
Frequently Asked Questions About Implementation at Akpil
How much does a configurator cost for a company similar to Akpil?
Configurator with a rules engine and ERP integration (like Akpil’s): starting at 89,00PLN 0 (one-time fee). For smaller catalogs without ERP integration: starting at 49,00PLN 0. Check it out estimator for your script.
How long does the implementation yese?
At Akpil: 8 weeks from kickoff to go-live. Standard timeline: Week 1 – audit; Weeks 2–3 – data model; Weeks 4–5 – interface + 3D visualization; Week 6 – rules engine; Week 7 – quoting + ERP integration; Week 8 – production deployment + training.
Does the configurator replace the salesperson?
No. Configurator qualifies the customer before the sales representative. At Akpil, 78% of customers configure their product options before the first contact; the sales representative discusses financing, timing, and delivery instead of explaining the product specifications. The time the sales representative spends on basic questions has dropped from 40% to 10%.
Why not a SaaS-based configurator (TaCTOn, ThreeKit, Configure One)?
TaCTOn, ThreeKit, and Configure One are good tools for catalogs with standardized logsc (e.g., furniture with 5 dimensions, color, and material). Custom (as with Akpil) is chosen when: the rules engine requires industry-specific compatibility logsc, ownership of the code and data is a priority over per-user subscriptions, and ERP integration requires a non-standard workflow. Akpil needed agricultural logsc and a dashboard where the team could edit the rules themselves. Cheaper in the long term than a per-dealer subscription.
What are the most common questions from Akpil customers?
Five common questions: 1) What size is right for my field/crop? 2) Is the machine compatible with my traCTOr (horsepower, mounting system)? 3) What are the technical specifications (depth, working width, number of sections)? 4) How much does it cost? 5) When is it available? The configurator answers all 5 questions without needing to contact a sales representative.
Are my products too complicated?
That’s what Akpil thought. The key is the IF/THEN rule engine, which handles the logsc instead of the salesperson. The rules are edited by the team, without needing to contact a developer. If your catalog has 30+ variants and compatibility logsc, a configurator is possible.
Implementation guide — what to do if you have a similar problem
Akpil is no exception—it is a typical manufacturer with a customizable catalog. If you recognize your team in this description (salespeople spending their days crunching numbers, customers asking about the Same specs for weeks on end), here’s the way forward:
- Product configurators — details on the scope, phases, and pricing (49,000–89,00PLN 0) for the MVP
- 3D Weapon Configurator Demo — an analogue of a technical product with many variants
- 3D car configurator demo - UX pattern for products with 5+ configuration areas
- Cost Estimator — PLN range for your company in 3 minutes (EASY/MID/HARD)
- Ranking of 27 configuration tools 2026 - custom vs SaaS vs template comparison
- How much does the 2026 configurator cost — full cost breakdown + ROI calc
- Integration of the configurator with the Customer Relationship Management — how to turn leads into closed offers
- Schedule a 30-minute meeting — free discovery, no obligations
